Purchasing Specialist

Position Overview

This position will work independently and with others who organizes and oversees purchase orders domestically and internationally. They are responsible for preparing and processing all documents and permits, maintaining records of all transactions, assessing the products' qualities for import and export, and tracking shipments to ensure that they arrive at their destinations in a precise and timely manner. Moreover, a procurement specialist must maintain an active communication line with staff, coordinating to ensure that all products and procedures adhere to the company's standards and regulations.

Principal Duties & Responsibilities

Supplier & Customs Broker Communication Interact directly and maintain consistent communication with Suppliers and Customs Brokers to ensure full compliance with importing goods into the US and Canada.
Customs Entry Documentation Support Provide Customs Brokers with full and complete information necessary to make entry and transmit data through the ACE system.
Post-Entry Compliance Management Respond to post entry compliance requests timely and efficiently.
Import Document Review & Oversight Compliance data review, supervise and control details of import documents
Regulatory Data Verification Interact with internal teams within various departments to verify and ensure the EPA #s, HTS Codes and CAS #’s are correct and active.
Document Retention & Filing Retain purchasing documents in filing cabinets.
Import Data Maintenance Maintain and update import details into internal systems.
PO Issuing Processing Process purchase orders for local and imported materials.
Invoice Review & Coding Review, approve and code invoices related to import shipments from Customs Brokers and Logistics Carriers.
Shipment Document Distribution Disperse shipment documents to internal teams as necessary.
Workplace Safety: Follow all safety protocols to promote and maintain a safe working environment.

The Qualifications

High school diploma or equivalent, College degree preferred

Excellent communication skills, both written and verbal
• Ability to identify opportunities for improvement with ideas for solutions
• Strong organizational, planning, and time management skills
• Ability to work accurately with a keen eye for detail
• Good organizational, analytical and problem-solving skills
• Positive attitude and willingness to perform job functions that may not be listed above

Preferred Experience

Some experience with logistics and/or accounting preferred

The Perks

Benefits will be discussed at interview